Version Number 2
Issue Date (Last Review Date) 20/04/22
Review Date 08/12/22
Author Andy Cheshire (MD)
Approved by Dawn Hughes (Quality & Compliance Manager)

Introduction & Overview

The “Company” and “We” relates to Instructus and its subsidiary company CQM Training and Consultancy Ltd.

This policy statement relates to the Company’s overall approach and policy to the management of the Coronavirus disease (COVID-19) to ensure that our employees, learners, and other partners of the Company are protected from COVID-19 as far as practicable .

Coronavirus disease (COVID-19) is an infectious disease caused by the SARS-CoV-2 virus. This policy sets out our general standards, but it should be noted that all current regulation in place, published at www.gov.uk should always be the overarching principles.

Principles

It is the nature of our business that it is necessary at times to attend employer sites for effective programme delivery and attend our offices to access resources that cannot practicably or legally be stored at home. The following ALARP (as low a risk as practicable possible) principles should guide the decisions made:

1. Employees should avoid going into a public environment if they have COVID-19, suspect they have COVID-19 or are living with a family member who has COVID-19. In these cases, they should work from home if at all possible.

2. If for any external customer facing work, employees are required to carry out a lateral flow test, then they should do so as per the customer requirements. Lateral flow tests are freely available at a wide variety of healthcare retailers. For employees going into any non-home environment, whether that is the office, an employer site or third-party site, a risk analysis will be undertaken and available to all parties which will encompass the general principles (in order of application) of:

a. Carrying out effective handwashing or hand-sanitization
b. Carrying out effective sanitization of common contact surfaces such as door handles
c. No sharing of equipment (e.g. marker pens, laptops)
d. Wearing of face masks is recommended in general areas e.g. corridors, kitchens and toilets, in order to reduce the risk of any developing infection you have from being spread to others
e. Avoiding small, enclosed spaces (especially relevant on programme delivery) – consider outside meetings or larger, well ventilated meeting rooms
f. Maintaining social distancing as far as practicable
g. Reducing contact time (using blended learning more)

Where social distancing is not possible, utilisation of screens or barriers, back-to-back or side to side contact, staggering arrival and departure times, reducing numbers.

Risk Assessments

The general risk assessments for office and site-based working will be available on request. Specific risk assessments will be carried out for each site that we visit, as each circumstance will be different. These will be maintained in each client file for inspection by employees and the employers which we work with.

Resources

Access to all resources necessary, including lateral flow tests, will be provided to our employees free of charge or a reimbursable basis.